Fund Filer has functionality for marking past non-Gift Aid donations for Gift Aid and inclusion in a future claim. 


This facility is particularly useful where donations may be tax paid, but where no declaration is in place at the time of the gift. HMRC rules allow charities to claim on donations made up to four accounting years before the current year when picking up Gift Aid on past donations.

 

As long as the donor has given permission for tax to be reclaimed on past donations, your charity can benefit from this rule.


Fund Filer will indicate on the summary page for a donor if records are present that appear to qualify for retrospective claiming.


The process for marking old donations for Gift Aid is as follows:


  • Click 'view donations for retrospective claiming' on the 'donor summary' page
  • On a new page, Fund Filer will display a list of all the past non-Gift Aid donations for that person. 
  • Mark those you wish to include in a future repayment claim and save.

 

Note that Fund Filer will not automatically mark past records for Gift Aid when a declaration date is added to a previously non-Gift Aided donor.


You must proactively mark up the donation records using the retrospective process. This is to give you control over what is and isn’t Gift Aided. For example there may be a situation where a person was not previously paying tax but now is. In these circumstances, past donations might not be eligible for Gift Aid.